If you are organizing an annual meeting or general meeting, Tappin is the perfect choice. With Tappin, you get everything you need in one place, whether it is a fully digital, physical or digital meeting, whether the organization is large or small, whether you have double votes or not, Tappin handles it all.
Traditional annual meeting
A traditional annual meeting is usually a meeting where members with and without voting rights meet in person over one or more days. Here, matters are discussed, various elections are made, and votes are cast.
Important for such meetings is to have a good overview of speaker lists, proposed amendments, speaker lists, voting results, documents and communication. With Tappin, all of this is possible. Our system is set up so that you can share all the information you need in advance and during the annual meeting, you can ensure that only those with speaking rights can sign the speaker list and that only those with voting rights can put on the individual items. You have full control over how many people have voted and what the result is, and you can display results in innovative ways on large screens in the hall where the meeting is held.
General Assembly with different voting numbers
In some organizations, members have different numbers of votes based on their membership, this is handled by Tappin's systems in a smooth and secure way. All results will reflect the individual voter's number of votes whether it is simple double or triple votes or whether it is based on the number of shares in a limited company.
Physical
Physical meetings are still the most common, even though both hybrid and digital annual meetings are becoming increasingly common. It can be challenging and resource-intensive to keep track of proposed amendments, speaking lists, votes and more during such annual meetings. With Tappin, this is easy, efficient and resource-saving. No need for printouts and copies or a secretarial staff to keep track of everything that happens. Everything is taken care of by Tappin's systems and delegates can use a PC, tablet or mobile for everything, regardless of whether it is Windows, Apple, Chromebook, iPhone or Android systems.
Digitally
If you are going to organize a 100% digital annual meeting, this is just as easy as organizing a physical annual meeting with Tappin. We set up the platform, provide a professional streaming provider if this is a virtual annual meeting and everything else will take place just like during a physical annual meeting with submitting changes, drawing for speakers, voting and more.
Digital lectern
As part of Tappin's solution for larger digital annual meetings, vvi has its own system for a digital lectern. This works almost exactly the same as a physical lectern during an annual meeting. The conductor's desk gives the message that the delegate should go to the lectern, they click go to the lectern, say what they want and return to their place in the digital broadcast.
Digital group and committee rooms
In many annual meetings there is a need for different groups or committees to be able to meet separately from the plenary, this is easy in Tappin. Here you can create as many group rooms as you want and these can be assigned so that they are only available to those who are members of this group.
Hybrid
With Tappin, it's easy to combine the best of two worlds, allowing some to be physically present and others digitally, while giving everyone the same opportunity to sign up for the speaker list, submit proposals, cast their votes, and participate in committee or group meetings both physically and digitally.
Small digital annual meetings
Tappin specializes in small digital annual meetings and general meetings with less than 150 participants. With this solution, organizations can conduct a full-fledged annual meeting from home offices, offices or smaller meeting rooms, and everything is managed by Tappin's skilled employees. Here, the entire annual meeting can be conducted with speaker lists, voting, group meetings, presentation of presentations and results.
Full overview of reconciliations
In Tappin's systems, you as the organizer will always have a complete overview of all votes. You can also share these on the big screen and/or in digital broadcasts as various graphs or as a hall map.
As a counting corps, you will have access to your own results pages where votes can be checked, while there will also be an archive of the results obtained during the annual meeting. This can save you a lot of time and resources during the actual annual meeting and the writing of the minutes.
Speaker lists and submission of proposals and amendments
With digital registration of speaker lists, the chairpersons/meeting chairpersons will always have a complete overview of who is signing up to speak, reply or order of business during the annual meeting. The speaker list will automatically appear on their own tablets, and the meeting chairperson can give the floor to the next person in line.
Documents and case papers
Distribute documents and agendas in advance and continuously during the annual meeting. With Tappin's document archive, you can distribute all agendas in one system, while also having the option to distribute documents to specific groups or committees that only they have access to.
Communication
Communication is important during all events, and this is especially true during annual meetings and general assemblies. The program changes, meetings are moved, dinners are changed and private messages must be given.
SMS
Tappin's SMS module can send personalized messages to individual recipients, groups of recipients, or the entire annual meeting. This can include personal information about the individual recipient, such as table location, room number, speaking time, meeting location, and more.
All SMS messages can be sent immediately or scheduled in advance to be sent at a specific time.
Just like with SMS, email can be used to communicate with individual recipients, groups, everyone, or combinations of these.
All email messages can be sent immediately or scheduled in advance to be sent at a specific time.
1:1 Chat
In Tappin's app, you can send 1:1 messages between participants regardless of whether you are physically or digitally present at the annual meeting.
Live support
If you are organizing a hybrid or digital annual meeting, you can use Tapppib sinb Live Support service. Let your participants contact one of our professional employees directly to get the help they need. If you wish, you can also manage this Live Support service yourself.